1. Who We Are
E&E WORK LTD operates the E&E WORK Transport Management System ("TMS"). We are the data controller for personal data collected and processed through this platform. Our registered address is in England, United Kingdom.
2. Data We Collect
We collect and process the following categories of personal data:
- Identity data: full name, date of birth
- Contact data: email address, phone number
- Professional data: driver licence number, licence category, licence expiry, employment role
- Usage data: login timestamps, activity logs, fleet check records, fuel submissions
- Compliance data: document uploads, signatures, declarations, training records
- Technical data: IP addresses associated with form submissions and signatures
3. How We Use Your Data
We use your personal data to:
- Provide and maintain the TMS platform
- Facilitate company-driver and company-staff connections
- Manage driver compliance, documentation, and fleet operations
- Generate references, records, and audit trails required by UK transport law
- Send account-related notifications (with your consent where required)
- Comply with our legal obligations under UK road transport regulations
4. Legal Basis for Processing
Our processing of your personal data is based on:
- Contract performance: to deliver the services you registered for
- Legitimate interests: platform security, fraud prevention, and operational improvement
- Legal obligation: compliance records required by UK transport and employment law
- Consent: push notifications and optional communications
5. Data Sharing
We share your personal data only where necessary. This includes sharing relevant data with transport companies you connect to through the platform, and with infrastructure providers (including Supabase, our database and authentication provider). We do not sell your data to third parties.
6. Data Retention
We retain your personal data for as long as your account is active, and for a period thereafter as required by law or legitimate business needs. Compliance and audit records may be retained for up to 7 years in accordance with DVSA and HMRC requirements.
7. Your Rights
Under UK GDPR, you have the right to:
- Access your personal data (Subject Access Request)
- Rectify inaccurate data
- Request erasure (where no legal obligation requires retention)
- Restrict or object to processing
- Data portability
- Withdraw consent at any time (without affecting the lawfulness of prior processing)
To exercise your rights, contact us at privacy@eandework.co.uk
8. Contact & Complaints
If you have concerns about how we handle your data, you may contact the Information Commissioner's Office (ICO) at ico.org.uk. For direct queries, reach us at privacy@eandework.co.uk.